Facilities Settings

Facilities Settings

Facilities

Under the Configuration menu, the Facilities menu provides settings to manage Districts, Buildings, Departments, and Positions.

Managing Districts, Buildings, Departments and Positions

The Facilities settings manage Districts, Buildings, Departments, and Positions available for use in Staff Accounts the Staff Directory. Facilities can be added, deleted, edited and sorted within this area. Building Information can be updated for use in Building Information, List and Search blocks. 

Using the configuration settings of the CMS, it is possible to add new Buildings, Departments, and Positions for use in the staff directory and manage the sort order of these roles. Sorting items in this area determines the order they will display in staff listings being sorted by building, department, or position. For example, a staff list block might be set to 'sort by position' so that Superintendent, or Principal would be at the top of the list when the sort-order is arranged properly.

Only Web Administrators can access this area.

facilities.png

  1. Select the Configuration Tab> Facilities. The Buildings, Departments, Districts and Positions options are revealed.
    Note: Most clients don't use the Districts option as this is primarily for ISDs or other organizations representing multiple districts .
  2. Click on Buildings.
    Note: The process for managing Departments and Positions is similar to Buildings.
  3. Click Add Building to add a new building to the list
  4. Enter the Name of the new building, as well as any contact / location information related to the building.
    Note: The Website URL field is used for districts implementing building themes or subsites and doesn't need to be set otherwise.
  5. The Publishers section allows users to be assigned as publishers for any staff that work in that building and don't have publishing rights for their staff pages. When the staff member/content editor clicks 'Ready to Publish' after editing a page, the assigned publishers for the building will receive an email notification. Note: This setting is for publishing staff pages only. For a user to receive 'ready to publish' emails for district pages they need to be assigned to a building and have the role of content publisher.
  6. Click Save.
  7. The Sort button allows buildings to be dragged and dropped to the order in which the buildings should display in directories being sorted by building. This is particularly important for positions and departments as most staff lists are sorted by position and/or department.

The Foxbright CMS allows web administrators to add information for buildings to be displayed on a page via the Building Information block or building Staff Lists.

This post focuses on application settings that can change what and how building information is displayed.

Adding or editing building information

  1. Navigate to the Configuration Menu> Facilities> Building.
  2. Edit an existing building, or click the Add Building button.
  3. Fill out the desired data, such as phone, address and the newly added attendance and fax fields.
    Note: The building URL field is only for certain website designs and should be left blank.
  4. The Publishers section allows users to be assigned as publishers for any staff that work in that building and don't have publishing rights for their teacher pages. When the staff member/content editor clicks 'Ready to Publish' after editing a page, the assigned publishers for the buildingwill receive an email notification. Note: This setting is for publishing staff pages only. For a user to receive 'ready to publish' emails for district pages they need to be assigned to a building and have the role of content publisher.
  5. Save the building information.

See Managing Buildings, Departments and Positions for more detail on adding and managing building information. 

Customizing information displayed in the Building Information block

By default, the only information displayed in a Building Information block is the building name, phone number, and address. Web Administrators are able to customize other information, such as attendance lines or fax numbers, to be included wherever building Information blocks are used. These settings are global and will affect all areas that Building Information is being displayed.

  1. From the Configuration Menu choose Advanced Settings> Application Settings.
  2. Use the category dropdown menu and select Building Information Settings.
  3. Each setting is related to what building information is displayed and how. Settings with Boolean in their 'Type' column can be turned on or off. The other settings with Text listed as their 'Type' are labels that can be given overrides.
  4. Click on a setting, or use the gear icon, to edit a particular setting.

building_info.png

* Additional settings not captured in this image are available

  • Attendance / Fax / Phone Label - These settings allow adding different labels to the relevant information in a Building Information area. These are useful if attendance or fax numbers are being displayed, in addition to the building phone number. The label will help site visitors identify what the displayed number is for.
  • BuldingInfoShow - The rest of the settings are a simple toggle on/off to determine which pieces of information get displayed. If a field is turned on, it will be displayed in a building information block only if the relevant data has been added to a building as described in the first section of this article.
  • BuldingInfoShowMap - Turning this setting on will turn the building name being displayed into a link to Google Maps displaying the location based on the provided address data.

Adding Building Information to a building landing page

Building information located in the footer is typically added to building pages in a website's original set-up. If information needs to be added, edit a building's landing page and edit the Building Information block to choose the building that should be displayed. The blocks available in the footer of pages are inherited to all sub-pages to the page that the block was originally added to.

Building information blocks can also be added to page sidebars or content areas for a more automatic way to display building contact and location information. Building information is also available in Staff List blocks being grouped by building.

Please contact support@foxbright.com with further questions.


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