Updating Personal Account Information and Staff Pages

Updating Personal Account Information and Staff Pages

Notes
This guide will help staff members find and edit their own account information. Web Administrators can find all staff accounts through the Staff/Users area. 

Updating 'My Account'

Staff accounts have basic information like name, phone number, position and email links added automatically to staff directories or staff pages. This information can be edited in the My Account area once logged in. 
Info
Staff members can update their password in this area if the account is using Foxbright authentication. If the account is setup using Single Sign On, the password will be managed through the relevant 3rd party system. 


  1. In the top-right of the admin panel click the tab with the account name to reveal My Account.
  2. In the My Account area, there are fields to update password, name and contact information. 
  3. In the Profile tab, a user can update their Profile Photo, activate their profile and update their profile summary (if activated). See below for more information on the profile summary field.
    Info
    Staff Profile Pages will only become publicly available once they are published. By default, staff accounts have permission to manage their own profile pages. 
  4. Click Select New Image to Upload to upload a profile picture that will be added along with contact information to the sidebar of the profile page.
  5. Click the Save button to close out of the account information area.

Profile Summary

Alert
Many websites don't have the profile summary field activated, or the field isn't being used for most staff members.
Some websites have the Profile Summary field activated in the user account's profile tab. This rich text field is used for the following:
  1. Staff Cards (most common) - Staff cards is a type of staff directory that displays profile pictures and profile summary in grid of 'cards'. When used, the details in the profile summary field are included in the staff member's card. The summary should be a brief introduction to the staff member. Additional information about a staff member, or detailed classroom information should be reserved for the staff member's staff page.
Info
Some sites only use staff cards for certain groups of staff, such as Board of Education. For other staff members, this information may not be displayed anywhere.
  1. Staff Page Information (rare) - Some websites are setup to have the profile summary information push directly into staff pages. This is only used if the staff pages aren't intended to serve much use other than display a brief summary about the staff member and can provide an easy way for staff members to add a short profile to their staff page without needing to edit their full staff page. 

Editing Staff Pages

Finding Staff Page

  1. Login to the website by visiting the website URL and adding /admin to the end.
  2. If unsure of login credentials, contact the district web admin to change the login/password. Some staff may need their ability to login to be activated by an admin.
  3. Click the My Pages option in the top toolbar, or from the account information tab in the top right. If these are not available, the staff page has not been activated. 

Staff Page Tree

  1. Clicking My Pages will navigate to the Staff Page tree. If this is a new staff page, there will only be a single, unpublished page. If only a short profile page is needed, all the information can exist on the initial page. Multiple pages can be added if needed, such as for different courses or programs. 
  2. Pages can be edited by clicking on them. The edit icon next to the page displays common editing while the settings gear displays more permanent or advanced settings such as delete and hide.


  1. Edit Page Content - Takes user into the edit view of that page. 
  2. Add Page - Adds a new page below the selected page. New pages can be added below subpages and subpages in the tree can be expanded by clicking the carrot, when applicable. 
  3. Preview - Will open the page in preview mode. If unpublished changes have been made, these will be shown in the preview. 
  4. Goto Web Page - Will open the page on the live site (if published). Unpublished changes will not be visible on the live site. 
  5. Undo/Revert to Published - This option is visible if a page has been edited but not published. It will set the page back to the last published state.
  6. Reorder Menu - Allows reordering the pages in a given area. This option is only available for pages with subpages. 
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Pages with an unpublished change will have a checkbox next to them. One or more pages can be selected and published by clicking the Publish Selected button. 

Editing/Adding Content

  1. Edit a page by clicking it or choosing Edit Page Content from the pencil icon. 
  2. Contact information and profile picture are added to the sidebar automatically based on account information. This information can be updated by edting the account, not from the profile page.
  3. Edit sections on the page by hovering over the 'blocks'. There are blocks in the sidebar to add information there, or in the main content area. The default block type is the Rich Text Editor and is the most common block type used for text information, pictures and links.
  4. Multiple blocks can be added to the page by hovering over the bar below existing blocks and clicking Add Block (+ icon).
    5. InfoWhen Adding a new block, a list of available block types will be available. For most Staff Pages, the rich text editor is the only block used. For more in-depth information on page editing or the other features, see the general page editing guides or documentation for specific features. 
  5. Blocks can be reordered via drag and drop using the directional arrow button. 
  6. The 3-dot 'More' menu will reveal additional block options including Copy Block, Expand/Collapse functions (aka accordion blocks), Hide, Delete. 

Using the Rich Text Editor


  1. The Rich Text Editor has a variety of formatting options and tools in the toolbar. Hovering over any of the buttons will display a pop-up label describing the the function.
  2. You can type or paste content in the editor similar to any text editor platform. Pasted formatted content will convert to the style of the website if the styles are supported (headings, links, lists, bold, etc). Unsupported styles will be removed by the editor (unofficial colors, fonts)
  3. The Paragraph/Heading dropdown offers different heading styles for the website.
    4. AlertIt is important to use heading styles only to outline sections of the content to aid in ADA accessibility of the content. They should be used in descending order to organize sections of content, not used in random order. 
  4. Use the Link buttons in the top-right of the editor to add a variety of Links to the page. To add a link, type the text for the link, highlight it, and click the link button. The link dislog contains tabs for various types of links (3rd party links, link to internal page, link to file, upload file, email, phone)
    5. AlertFor ADA compliance, the text for the link should be descriptive of the link destination. EG. 'Click Here' does not indicate what the link is when read by a screen reader. A descriptive link example would be: 'Algebra Supply List'. Please see the ADA compliance guides for more detail.
  5. Click the image button to add images into the editor. Once an image is added to the editor, clicking the image will reveal formating options for the image (size, alignment, etc)
  6. Several 3-dot 'More' menus will reveal lessor-used functions for editing content. 
  7. Click the save button to close the rich text editor.
  8. When finished, there are three buttons in the top right of the page.
    1. Preview – Shows what the page will look like once published.
    2. Publish – Publishes any changes to the page to become public. 
    3. Close – This will save the changes but not publish the page. The page can be published or updated further at a later time. 

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See additional articles from the page editing documentation for more detail on the Page Tree, Editor, and other block types. For assistance please contact Foxbright Support at support@foxbright.com or 616.988.2400. 


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