Updating Personal Account Information and Staff Pages

Updating Personal Account Information and Staff Pages

Updating Account Information

This guide will help staff members find and edit their own account information. Web Administrators can find all staff accounts through the Staff/Users area. 
Staff accounts have basic information like name, phone number, position and email links added automatically to staff directories or staff pages. This information can be edited in the My Account area once logged in. 
Staff members can update their password in this area if the account is using Foxbright authentication. If the account is setup using Single Sign On or via Active Directory, the password will be managed internally in the organization. 
  1. In the top-right of the admin panel click the tab with the account name to reveal My Account.
  2. In the My Account area, there are fields to update password, name and contact information. 
  3. In the Profile tab, a user can update their Profile Photo, activate their profile and update their profile summary (if activated). See below for more information on the profile summary field.
    Staff Profile Pages will only become available once they are published. By default, staff accounts have permission to edit their profile pages but not to publish them. Web Administrators can allow staff to self-publish their profiles. 
  4. Click Select New Image to Upload to upload a profile picture that will be added along with contact information to the sidebar of the profile page.
  5. Click the Save button to close out of the account information area.

Profile Summary

Many websites don't have the profile summary field activated, or the field isn't being used for most staff members.
Some websites have the Profile Summary field activated in the user account's profile tab. This rich text field is used for the following:
  1. Staff Cards (most common) - Staff cards is a type of staff directory that displays profile pictures and profile summary in grid of 'cards'. When used, the details in the profile summary field are included in the staff member's card. The summary should be a brief introduction to the staff member. Additional information about a staff member, or detailed classroom information should be reserved for the staff member's staff page.
Some sites only use staff cards for certain groups of staff, such as Board of Education. For other staff members, this information may not be displayed anywhere.
  1. Staff Page Information (rare) - Some websites are setup to have the profile summary information push directly into staff pages. This is only used if the staff pages aren't intended to serve much use other than display a brief summary about the staff member and can provide an easy way for staff members to add a short profile to their staff page without needing to edit their full staff page. 

Editing Staff Pages

This guide will help staff members find and edit their own staff page. Web Administrators can find all staff pages through the Staff/Users area. 

Finding Staff Page

  1. Login to the website by visiting the website URL and adding /admin to the end.
  2. If unsure of login credentials, contact the district web admin to change the login/password. Some staff may need their ability to login to be activated by an admin.
  3. Click the My Pages option in the top toolbar, or from the account information tab in the top right. If these are not available, the staff page has not been activated. 

Staff Page Tree

  1. Clicking My Pages will navigate to the Staff Page tree. If this is a new staff page, there will only be a single, unpublished page. If only a short profile page is needed, all the information can exist on the initial page. Multiple pages can be added if needed, such as for different courses or programs. 
  2. Pages can be edited by clicking on them. The edit icon next to the page displays common editing while the settings gear displays more permanent or advanced settings such as delete and hide.

  1. Edit Page Content - Takes user into the edit view of that page. 
  2. Add Page - Adds a new page below the selected page. New pages can be added below subpages and subpages in the tree can be expanded by clicking the carrot, when applicable. 
  3. Preview - Will open the page in preview mode. If unpublished changes have been made, these will be shown in the preview. 
  4. Goto Web Page - Will open the page on the live site (if published). Unpublished changes will not be visible on the live site. 
  5. Undo/Revert to Published - This option will be visible if a page has been edited but not published. It will set the page back to the last published state.
  6. Reorder Menu - Allows reordering the pages in a given area. This option is only available for pages with subpages. 
  7. Ready to Publish / Publish - One of these options will be visible if a page has been edited but not published, depending on permissions. Publish will make the current changes live. Ready to Publish will send a notice to the publisher for the account letting them know the page is ready to be reviewed/published. 

Editing/Adding Content

  1. Edit a page by clicking it or choosing Edit Page Content from the pencil icon. 

  2. Above is the edit view of the profile page with no content in it. Contact information and profile picture are added to the sidebar automatically based on the account information discussed in the first section of this document. This information can't be updated from the profile page.
  3. Edit sections on the page by hovering over the 'blocks'. There are blocks in the sidebar to add information there, or in the main content area. The default block type is the Rich Text Editor. This block type is used to add information, pictures and links.
  4. Multiple blocks can be added to the page by hovering over the grey bar below existing blocks and choosing Add Block.
  5. When Adding a new block, a list of available block types will be available. For most Staff Pages, the rich text editor is the only block used. For more information on the various Foxbright Modules & Block Types, see the guides relating to the specific module or general page editing for more detail. This guide will only cover the most common 'Rich Text Editor' block as that is the extent needed for most Staff Pages. 
  6. Blocks can be reordered via drag and drop using the directional arrow button. 
  7. Blocks can be Hidden or Deleted. Hidden blocks will not be visible on the live page once published but can be 'shown' again in the future. 
  8. The ability to Publish/Expire a block may be visible depending on your permissions, for most situations these do not need to be used. These allow setting a block to publish or expire at a future date. New blocks do not need a publish date set if they are to be published once the page is published.

Using the Rich Text Editor

  1. Hover over a block choose Edit to open the Rich Text Editor.

  2. The Rich Text Editor has a variety of formatting options and tools in the toolbar. Hovering over any of the buttons will display a pop-up with the function of the button.
  3. You can type or paste content in the editor similar to any text editor platform.
  4. Type pr paste the content for the staff page. The Format/Headings dropdown offers different heading styles for the website.
  5. It is important to use heading styles only to outline sections of the content to aid in ADA accessibility of the content. They should be used in descending order to organize sections of content, not used in random order. 
  6. Use the Link buttons in the top-right of the editor to add a variety of Links to the page. To add a link, type the text for the link, highlight it, and click the appropriate link button. The 1st link button adds a link to an external URL, the 2nd adds a link to a file, the 3rd to a page within the website.
  7. For ADA compliance, the text for the link should be descriptive of the link destination. EG. 'Click Here' does not indicate what the link is when read by a screen reader. A descriptive link example would be: 'Algebra Supply List'. Please see the ADA guides for more detail.
  8. On the left of the middle row of buttons is the image button to add inline images into the editor. Once an image is selected, it can be aligned left, right or center to the text if desired.
  9. The checkbox above the editor tools can make the content display as an expandable block.
  10. Click the save button to close the rich text editor.
  11. To exit the page, there are three buttons in the top right of your page.
    1. Preview – Shows what the page will look like once published.
    2. Ready To Publish – Sends a notification to the publisher alerting them changes have been made to the profile and they can publish the page. If the account has the permission to publish profile pages, this button will instead be Publish which will make the changes go live.
    3. Close – This will save the changes but not send a Ready to Publish notification or publish the page.

For further assistance please contact Foxbright Support at support@foxbright.com or 616.988.2400 ext 201.

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